Turn walk-ins into members on autopilot.
Every tour, web form and "just looking around" lands in one kanban pipeline. Trials get expiry reminders, follow-ups get owners and due dates, and your staff stops losing the people who almost joined.
Walk-in · today
Web form
Instagram ad
Tour booked · Fri
Called · call back Tue
7-day · day 1
Ends in 2 days
Premium · joined Mon
Standard · just signed
A pipeline made for how gyms actually sell.
Not a generic CRM with 40 fields nobody fills in. Leads arrive from your website, your ads and your front door, land in the right stage, and move with a drag — so anyone on shift can see exactly who's close to joining.
- Kanban stages — New, Contacted, Trial, Won — that match a gym's funnel
- Lead capture from web forms and walk-ins, with source tracking built in
- Drag-and-drop stage moves — fast enough to use mid-conversation
Web · walk-in · referral · ads14 this week
Calls & tours logged automatically9 in stage
Passes with expiry & reminders6 active
Converted to active members11 this month
Trials that convert — because nobody forgets day five.
A trial that ends silently is a member you paid to lose. Gym Stack 360 issues trial passes with hard expiry dates, nudges the lead before time runs out, and logs every call, tour and message so the next shift picks up where the last one left off.
- Trial passes with expiry — 3, 7 or 14 days, checked at the door
- Automatic trial-ending reminders to the lead and the assigned staffer
- Conversion tracking and a full activity log per lead — calls, tours, messages
Follow-ups that never slip through a shift change.
Every lead gets an owner, every follow-up gets a due date, and anything overdue gets loud. When a lead says no, you record why — so next quarter you fix the reason, not just the number.
- Task reminders with due dates, assigned to a specific staff member
- Overdue flags that surface stalled leads before they go cold
- Win/loss reasons on every closed lead — learn why people join or don't
Assigned to Marcus · due today 3:00 PMDue today
Assigned to Tania · due tomorrowScheduled
Assigned to Marcus · due yesterdayOverdue
Leads & CRM capabilities, in full.
Kanban pipeline
Drag leads through New, Contacted, Trial and Won — the whole funnel visible at a glance.
Lead capture & sources
Web forms, walk-ins, referrals and ads — every lead tagged with where it came from.
Trial tracking
Issue trial passes with expiry dates, enforced at check-in and nudged before they lapse.
Activity logging
Every call, tour and message recorded per lead — context survives shift changes and staff turnover.
Follow-up reminders
Tasks with owners, due dates and overdue flags — no lead waits longer than you decide it should.
Conversion metrics
Leads, trials, wins and conversion rate per location and per source — see what's actually working.
Stop losing the people who almost joined.
Put your pipeline, trials and follow-ups in one place — free for 14 days.